Inventory Management Software: The Smarter Way SMEs Take Control of Stock

Did you know about 43% of small businesses either don’t track inventory at all or rely on manual processes? That leads to ghost stock, costly write-offs, and stressful year-end reconciliations. As your business grows, managing stock with spreadsheets or guesswork becomes risky. Delays, stockouts, and excess goods can quickly erode profit margins. That’s why inventory management software is essential.

MuRho is a Singapore-based inventory and warehouse management provider with years of experience helping SMEs move from spreadsheet chaos to scan-based control. With a proven track record and thousands of users across retail, trading, F&B, distribution, and manufacturing, MuRho focuses on giving SMEs “mini-ERP” capabilities—barcode-driven accuracy, bin-level tracking, and Xero integration—without enterprise-level complexity or cost.

This guide helps SMEs understand why modern inventory management software matters and how MuRho  solves warehouse chaos without the cost or complexity of a full ERP. You’ll learn:

• Why stock problems happen even with accounting software

• What operational features SMEs truly need

• How MuRho connects operations to Xero for accuracy and speed

• Why modern retailers, trading, and ecommerce Singapore businesses rely on it for scale

MuRho was built specifically for SMEs that have outgrown spreadsheets and basic inventory modules, but aren’t ready (or willing) to pay for a full-scale ERP.

Let’s fix inventory once and for all.

Why SME Inventory Chaos Happens

Even the best teams cannot fix broken systems. And most SMEs struggle with one or more of these issues:

1️ No Accurate Visibility of Stock

Only total stock shows in the system — not location or bin-level inventory.

Result:

• Warehouse keeps searching for misplaced items
• Orders get delayed
• Stock-outs happen while slow movers pile up

When teams can’t see what’s available by location, they end up relying on “tribal knowledge” from a few senior staff — which becomes a major risk when people are on leave or resign.

2️ Manual, Error-Prone Processes

Common problems include:

• Spreadsheets with outdated figures
• Duplicate data entry into Xero
• Returns and damages tracked days later
• Production / kitting with no traceability

These manual gaps create a constant mismatch between “what the system says” and “what’s really in the warehouse”, forcing last-minute adjustments and manual journal entries at month-end.

3️ Compliance and Cost Risks

Some sectors require expiry and batch tracking. Without it:

• Expired goods get shipped to customers
• Stock write-offs damage profitability
• Audits become nightmares

👉 The true cost isn’t the stock error — it’s lost trust from customers and finance teams.

Once that trust is broken, finance teams start double-checking every figure, and operations lose time defending numbers instead of improving processes.

What Growing SMEs Actually Need

To run a controlled warehouse, SMEs require digital, scan-based workflows:

• Real-time stock tracking across multiple locations
• Barcode scanning to ensure every movement gets recorded
• Batch and expiry management [FIFO (first in, first out) and FEFO (first expired, first out)]
• Multi-UOM conversion for real-world selling units (cartons → pieces, kg → packs)
• Mobile execution for floor staff
• Automatic syncing with accounting systems like Xero

This is why basic accounting apps cannot replace inventory management software. They record stock values — not warehouse actions.

In other words, Xero tells you “how much your stock is worth”, while a system like MuRho tells you “what stock you actually have, where it is, and whether you can ship it today”.

MuRho: Mini-ERP Power Without the ERP Cost

MuRho fills the operational gap most SMEs face. It offers the right features for import export companies, retailers, F&B, and ecommerce Singapore operators that manage fast-moving stock.

Backed by deep implementation experience and a long-standing presence in the market since 2002 with 10,000+ satisfied users, MuRho has been refined around the day-to-day realities of SME warehouses rather than abstract ERP theory.

Instead of forcing SMEs into a heavy ERP with long implementation timelines, MuRho focuses on the daily realities of the warehouse: receiving, putaway, picking, packing, delivery, and integration back to Xero.

Key Benefits

• Real-time visibility across every warehouse and bin
• Traceability from goods receipt to delivery
• Mobile barcode scanning to eliminate human error
• Trusted stock values flowing into Xero
• Built for SMEs to scale without chaos

MuRho gives operational control back to the warehouse — and clarity back to finance.

How MuRho Works in Your Business

🔹 Order & Delivery Management

• Create invoices in Xero
• Generate delivery orders instantly in MuRho
• Support for indent orders — sell even before stock arrives

This speeds up fulfilment, especially for ecommerce operations.

🔹 Warehouse & Bin-Level Tracking

• Scan every receiving, putaway, transfer, and pick
• Know the exact location of all items

Your team stops guessing. They start executing.

🔹 Batch, Serial & Expiry Control

• Full traceability for quality control and compliance
• Expiry alerts ensure FEFO / FIFO picking
• Protect margins and customer experience

Essential for F&B, pharmaceuticals, and perishables.

With proper batch and expiry data in MuRho, businesses can respond quickly to recalls, customer complaints, or audit checks — with a clear digital trail instead of paper files.

🔹 Multi-UOM + Production Workflows

Manage real-world conversions like:

• Carton → Box → Piece
• KG → Packet

Plus, Bill of Materials for:

• Kitting & bundling
• Repackaging
• Raw vs finished goods tracking

Great for retail brands and light manufacturing.

This helps you understand true product costs including packaging, labels, and repacking rather than relying on rough estimates.

🔹 Barcode + Mobile-First Operations

• Mobile app for scanning on the warehouse floor
• Order validation via barcode scan
• Fewer picking errors and returns

Your team completes warehouse tasks 10x faster.

New staff can be onboarded more quickly because the process is guided by scans and system prompts, not just on-the-job memory.

🔹 Proof of Delivery with GPS

• Capture signature digitally
• GPS coordinates validate last-mile delivery

Ideal for SMEs operating their own fleets.

 

What Happens When SMEs Use the Right Inventory Management Software

Your business becomes smarter in weeks, not years.

Before MuRho	After MuRho
Mis-picks and missing stock	Every item is traceable
Manual data entry into Xero	Automatic sync without errors
Slow fulfilment times	Speed and accuracy improve
Firefighting every month-end	Finance trusts the numbers
Scale = more chaos	Scale = more control

Business owners can also gain better decision-making data: which SKUs are really moving, which customers are driving volume, and where working capital is being tied up in slow-moving stock.

When your warehouse runs smoothly, your customers stay happy — and your finance team breathes easy.

Why Grof Chooses MuRho for SMEs

Grof carefully curates tools that genuinely help SMEs improve operational efficiency, which is why we recommend MuRho and its Store N Track Online solution, a cloud-based platform that simplifies inventory and warehouse management while integrating seamlessly with Xero’s software.

What Is Store N Track Online?

Store N Track Online is one of MuRho’s cloud-based solutions which allows businesses to:

• Automate stock movement tracking

• Standardise warehouse workflows

• Reduce errors with barcode-based operations

• Gain clear visibility across multiple locations

Integrated with Xero, it ensures your operational data flows seamlessly into accounting, keeping financial reporting accurate and timely.

Through our partnership, Grof and MuRho can jointly support SMEs from setup to go-live — Grof focuses on accounting, controls, and reporting, while MuRho focuses on warehouse execution and process design.

This gives business owners a single, joined-up approach instead of dealing with multiple vendors who don’t speak to each other.

Where to Go From Here

If your team constantly argues about stock figures — or your stock values never match what finance sees in Xero — then upgrading your warehouse process can transform how your business operates.

Interested to see how MuRho could work in your business?

Book a call with our team to walk through your current workflows, identify gaps, and explore whether MuRho is the right fit for your operations.

You can explore how MuRho supports SMEs directly on their website, where they share clear explanations about Store N Track Online and how it works for real-world warehouse teams. They also offer helpful resources that explain why cloud-based inventory systems benefit modern operations, especially when spreadsheets and manual workflows hold growth back.

At Grof, we will continue curating reliable digital solutions like MuRho so that SMEs can improve productivity, increase visibility, and move into the next stage of growth with full confidence.

Inventory doesn’t need to feel chaotic.

With the right system, your team always knows what they have — and exactly where it is.

And with the right partners beside you, you don’t have to figure it out alone.