Should I Switch My Corporate Secretary Partner?

Did you know that over 60% of SMEs in Singapore struggle with compliance due to outdated corporate secretary services?
Staying compliant isn’t just a legal requirement — it’s crucial to your business success. Yet, many business owners feel stuck with unresponsive or overpriced corporate secretaries who offer little more than basic filing services.

In this guide, we’ll help you recognise the signs that it’s time to switch, walk you through the process of changing your corporate secretary, and explain why partnering with Grof can future-proof your business compliance with ease.

TL;DR: Thinking of Switching Your Corporate Secretary? Read This First

• ✅ A corporate secretary ensures your business stays compliant with ACRA and Singapore law — but not all service providers are created equal.

• 🚩 Red flags include missed deadlines, poor communication, lack of proactivity, and outdated systems.

• 🔁 Switching is easy: Choose a qualified provider like Grof, get your current secretary’s resignation, file the necessary documents, and ensure a smooth handover.

• 💡 Why Grof? Tech-enabled platform, proactive support, transparent pricing, and a local expert team — no hidden fees, no disruptions.

• ⏱️ Timeline: Switching takes just 1–3 weeks, and your business operations continue as usual.

👉 Don’t settle for less. If your current provider isn’t adding value, make the switch to Grof and experience secretarial services that actually support your growth.

What Does a Corporate Secretary Do?

Before exploring whether you should make a switch, let’s clarify the role of a corporate secretary in Singapore.

Under the Companies Act, every private limited company must appoint at least one corporate secretary within six months of incorporation. This person ensures your company remains compliant, transparent, and well-documented.

Key responsibilities include:

• Regulatory compliance: Ensuring your company meets Singapore’s Accounting and Corporate Regulatory Authority (ACRA) statutory requirements.
• Filing annual returns: Submitting documents like annual returns, changes to directors, and share structures.
• Maintaining records: Keeping statutory registers and meeting minutes up to date.
• Governance support: Advising directors on compliance best practices and corporate governance.
• Meeting management: Organising shareholder and board meetings, preparing agendas, and recording minutes.

👉 Learn more: What Is a Corporate Secretary in Singapore?

5 Warning Signs It’s Time to Switch Corporate Secretary

If you’re uncertain about your current partner, look for these red flags:

1. Missed Filing Deadlines

Late ACRA submissions can trigger fines and damage your brand credibility.

2. Poor Communication

Struggling to get timely responses? Vague or delayed communication is a sign your provider isn’t prioritising your business.

3. Lack of Proactive Support

A great corporate secretary keeps you ahead of deadlines, not just reacting after issues arise.

4. High Fees, Low Value

Are you paying premium rates but only receiving basic administrative support?

5. Outdated Systems

Manual processes and lack of tech integration waste time and increase error risk. If any of these issues sound familiar, it’s time to consider a change.

How to Switch Your Corporate Secretary to Grof

Switching may seem daunting, but the process is straightforward when you follow these steps:

Step 1: Choose a New Partner (Like Grof)

Ensure your new corporate secretary:

• Is a Singapore resident (or holds an EP/EntrePass).
• Is not the sole director of your company.
• Has proven expertise in compliance, corporate governance, and local laws.

At Grof, our in-house team has helped hundreds of businesses make the switch seamlessly.

Step 2: Obtain Resignation from Current Secretary

Request a formal resignation letter. In many cases, Grof can handle this directly with your existing provider.

Step 3: Appoint Grof as Your New Secretary

Pass a board resolution, complete Form 45B, and file the change with ACRA. Our team handles this entire process for you.

Step 4: Handover & Compliance Check

We work with your previous secretary to retrieve and verify all statutory documents. Business continues as usual — no disruptions.

👉 Make the switch today: https://grof.co/sg/switch-to-grof

Why Entrepreneurs Choose Grof as Their Corporate Secretary Partner

At Grof, we go beyond compliance checkboxes. We become your strategic business partner.

✅ Local Experts, No Outsourcing

Our corporate secretaries are trained professionals based in Singapore — no third-party handling.

✅ Proactive Guidance

We don’t wait for problems to arise. We help you anticipate regulatory changes and prepare in advance.

✅ Digital Platform

Track your filings, download documents, and get reminders — all in one place.

✅ Transparent Pricing

No hidden fees. Choose from packages tailored to startups and growing SMEs.

✅ Fast Response Times

Our clients enjoy responsive, human support whenever they need it.

“Grof made the transition effortless. Their team took charge of the entire process and kept us updated every step of the way.” – Clara Tan, SME Founder

FAQs About Switching Corporate Secretary to Grof

How long does it take to switch?

The switching process typically takes 1–3 weeks, depending on how responsive your current provider is. We move swiftly to minimise downtime.

Are there any fees involved in switching?

No. Grof does not charge additional fees for switching. We’ll guide you through the process and help with document handovers and board resolutions.

Will my operations be disrupted?

Not at all. Your daily business operations continue without interruption. The process mainly involves communication between Grof and your existing provider. We only require minimal cooperation from shareholders for standard KYC and signing.

Ready to Explore Your Options?

Grof offers comprehensive corporate secretarial services designed to empower small businesses like yours. We understand the unique challenges you face and go beyond simply ticking boxes to become a true partner in your journey. Here’s what sets us apart:

• A team of experienced professionals: Our dedicated team possesses in-depth knowledge of Singapore’s regulations and a passion for helping businesses thrive.
• Proactive and personalised approach: We take the time to understand your specific needs and provide tailored solutions that evolve with your growth.
• Seamless technology integration: Our online platform streamlines communication, document management, and filing processes, saving you valuable time and effort.
• Competitive pricing: We offer transparent and cost-effective packages that fit your budget without compromising on quality.
• Exceptional customer service: Our commitment to open communication and prompt responses ensures you always feel supported and informed.

Conclusion

Your corporate secretary is more than a compliance officer — they’re a key partner in keeping your business legally sound. If your current provider lacks proactivity, modern tools, or reliable support, don’t wait until a penalty lands in your inbox.

With Grof, you gain a tech-enabled, proactive, and highly responsive team committed to your growth.

🚀 Ready to Switch?

Get started in minutes. Schedule your free consultation today and experience the difference a reliable corporate secretary partner can make.